My Daily Schedule

The past years I’ve experimented a lot trying to find a daily rhythm that suits me best. There’s no schedule that fits everybody, and even my current schedule changes continuously. But for now my daily schedule is:

7:00 – 7:30   Arriving at the office and doing some administrative tasks
7:30 – 8:30   Focus on the most important task(s)
8:30 – 10:30   Chats with team members and team meetings
10:30 – 12:00   Meetings or doing tasks from my Asana task list
12:00 – 13:00   Lunch and having a walk outside for 45 minutes
13:00 – 16:00   Meetings or doing tasks from my Asana task list
16:00 – 21:00   Going home and having family quality time
21:00 – 23:00   Processing email, preparing upcoming day
23:00 – 0:00   Reading blogposts, books, news

Of course this schedule isn’t precisely the same every day. The intention with this schedule is to give myself some sort of rhythm and focus. More important than following this schedule are the related principles:

  1. I start every day with the most important task that I’ve selected the previous day.
  2. I time-box meetings at a maximum for one hour and they must be properly prepared by everybody and have a clear schedule
  3. I use the Getting Things Done principles for processing my email. I’ll empty my inbox to zero every day: mails are deleted, delegated, directly processed if it doesn’t take longer than 2 minutes or tasks are created and planned in Asana.
  4. I only read my mail once per day, in the meantime I shut down my mail application or open it to send emails that were on my task list.
  5. I read at least one blogpost and one article from my Pocket list every day
  6. I try to automate or standardise every possible task and do nothing redundant
  7. I minimise the number of ad hoc tasks performed during the day. I’ll add them to my Asana task list and plan them during the preparation of the upcoming day

Besides this daily schedule I also use a weekly schedule which I will describe in the upcoming blogpost. As said before, I am continuously researching possibilities to be more productive, therefore this blogpost will be updated frequently. Inspect and adapt is the slogan!